Circus into Schools is committed to protecting your privacy and this includes the website www.circusintoschools.co.uk.
Circus into Schools is governed by The Data Protection Act, which controls how personal information is used by organizations, businesses or the government.
The general data protection regulation (GDPR) is a new EU law that will come into effect on 25 May 2018 to replace the current Data Protection Act. It is the biggest overhaul of data protection legislation for over 25 years and will introduce new requirements for how organizations process personal data.
Circus into Schools
comes under The Privacy and Electronic Communications Regulations 2003
which provides rules about sending marketing and advertising by
means, such as telephone, fax, email and picture or video message.
policy sets out
the basis on which any personal data that Circus into Schools collects
or you provide to Circus into Schools will be processed by Circus into
Please read the following information carefully to understand Circus
Schools’ views and practices regarding your personal data and how Circus
Schools will treat it.
Circus into Schools is not registered with the ICO as it doesn’t hold sensitive data about customers or self contractors. Data Protection Officer is Alison Knight.
updates to this Policy may be made from time to time. Any revisions will
posted on this page, so you will always be aware of what information we
collect. Please review this page regularly so that you are aware of any
collected and what it is used for;
We collect information in order:
a) to process bookings
customers on the services we provide (& contacts from database who
consented from 25th of May 2018)
c) make current database of personal emails GDPR Compliant (current piece of work)
d) Self contractors – to hold contact information and check DBS where relevant.
e) to advertise the circus workshops & shows we provide to businesses
Apart from information held by self-contractors either to enable them to undertake bookings or Steve Eldridge to use for providing email updates, no other personal information is supplied to third parties without consent. All self-contractors have agreed to follow this policy.
Individuals, sole traders or partnerships
These guidelines include people using personal email addresses to contact Circus into Schools but not business email addresses unless you are a sole trader or partnerships as the rules governing business to business advertising are slightly different.
A) If you request information about booking entertainment or workshops or proceed with a booking we will collect the information necessary to process this booking. This is normally name, phone number, email address, address for invoicing and information about the event but it could include additional information if relevant to the booking. This information will be stored securely on phones & laptops or in paper format. We will pass on information on prospective & confirmed bookings to our Circus Tutors who are self-contractors. For the purpose of GDPR the lawful base is legitimate interests
B) We will give control on what email marketing they receive to customers. From 25.5.18 customers will be asked at the booking stage on their contract, if they would like to opt out of receiving to receive regular updates from Circus into Schools. If they opt out all personal information will be deleted within 6 months of the booking having taking place. When Circus into Schools sends updates by email there will be an opt out clause on every email with clear instructions on how to do this, allowing customers to opt out at any stage.
For the purpose of the GDPR the lawful basis is legitimate interest.
If you ask for a quote but don’t book you will not be added to the marketing database.
your details will be deleted asap and we will check every 6 months that this has taken place.
We are in the process
of ensuring that our current database of personal emails complies with
person will be asked by email if they want to opt in to receiving
updates twice. If they do not opt in their details will be deleted from
database and all other details will be deleted asap but definitely
months. If someone opts in the updates they receive will have an opt out
For the purpose of GDPR the lawful basis is consent.
will keep a list of all individuals & businesses who have asked to
unsubscribe to ensure we do not contact them again in the future.
We will recontact everyone on this database every 5 years to confirm they still want to remain on the database.
D) We collect contact information for Circus Tutors & Performers who are self-contractors. We look at and record date / name / DBS number but do not keep copies, or record information on convictions as we would just stop working with the person if they had relevant convictions. Circus into Schools does not store sensitive information. We will delete any information stored after a self-contractor stops working with us.
Circus Tutors & Performers who may work on their own with children & vulnerable children regularly are DBS checked.
For the purpose of GDPR the lawful base is legitimate interest.
E) The rules on consent do not apply to business to business marketing but as an organization that adopts good practice Circus into Schools will remove organisations details from the list if they object to email marketing. (PECR)
For the purposes of GDPR the lawful base is Legitimate Interest.
Circus into Schools will record a list of organizations who want to opt out to ensure that we don’t contact them again.
Circus into Schools will update and delete out of date information that comes to our attention asap but definitely within 6 months. We will check databases for accuracy every 5 years.
Information you provide when requesting or using services on the Website
If you email Circus into Schools through the website the only details you pass onto Circus into Schools are your name and email address.
of personal information –
be stored securely on phone, laptop PC or in paper format.
Access to personal information
You have the right to access all personal information supplied to Circus into Schools and rectify any inaccuracies on the information held. Further enquiries should be made to firstname.lastname@example.org.
If you wish to access your personal details held by Circus into Schools, a charge of £10 will be payable.
– If there is an information breach,
Data Protection Officer Alison Knight will be informed immediately. If
poses a risk to individuals customers will be informed immediately.
Schools does not hold any sensitive information.
For the purpose of the General Data Protection Regulations, the data controller & data processor is Circusintoschools.co.uk. Steve Eldridge who is a self-contractor, also processes data on behalf of Circus into Schools. Circus into Schools acts as an entertainment agency as well as directly supplying circus activities on occasion. This business legal standing is sole trader. Address of Circus into Schools is available on request.
Questions, comments and requests regarding this Policy are welcomed and should be addressed to email@example.com